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ControlMax is the name
given to describe Diesel Direct ‘Smart’ business rules that give real
control to the fleet operator on how his drivers use their fuel cards.
This is achieved through a combination of rules that can be set either at
account or individual card level to control when and how much fuel a
driver can draw from the C H Jones network.
ControlMax
comprises of a number of different rules, any or all of which can be set
depending on the level of control required and the basis on which the fuel cards
are made available to drivers.
Please note all the
controls and rules below can be defined at account level and then
overridden for specific cards as required to reduce the set-up and
maintenance. As you would expect these can all be set and managed via our
interactive customer web service Efuels.
Days Allowed
to Draw
The fuel card can be set up to
either allow drawings any day of the week or to limit to specific days.
For example; within this rule it will be possible to set up a card as a
Monday to Friday card only. This will mean that the card will not be
allowed to draw fuel on a Saturday or Sunday. Each of the days allowed may
be set individually allowing the fleet manager or card issuer to tailor
the use for each individual driver or vehicle depending on their
operational pattern.
Drawing Times
The Smart
fuel cards can be set
to only allow drawings within a set time frame. This time frame will then
apply on all days that the cards are allowed to be used. This extends the
ability of the Fleet Manager to control use of the fuel cards in that the cards,
for example; only allow drawings between 06:00 and 20:00 or
whatever times are appropriate to the operation of that driver or vehicle.
Fill limit
The fuel cards can be assigned
with the fill limit/tank size for the vehicle to which it is allocated.
This means that if the card is allocated to a company car then the limit
can be set at, 75 litres while for a truck with a 500 litres fuel tank the
limit can be set at 500 litres.
Daily Limit
Fuel Cards can be set up with a
daily volume limit of fuel that can be drawn. This should be set to be the
maximum that the Fleet Manager would expect that vehicle to draw in any
single day. This could be the same as the fill limit or a larger amount as
appropriate and ensures that the card cannot be misused to draw more than
allowed.
Daily
transaction limit
A number of allowed
drawings per day can be defined. This can work in conjunction with the
daily limit and/or fill limit to control the use of the card. A Fleet
Manager may prefer to set up a card with a defined fill size and an
allowed number of drawings per day rather than a daily limit or indeed all
three.
Weekly limit
The card can also be
assigned a weekly, or 7-day limit. This again should be set to the maximum
that that vehicle would be expected to use within a week and when used
with the fill and daily limits give real control on card usage. For card
resellers or customers that make cards available for sub-contractors this
also means that a ‘real’ weekly credit limit can be imposed.
Weekly
transaction limit
As with the daily limit
the card can also be set to have an allowed number of transactions per
week. This can then be used with the fill and/or weekly limits to create
an allowed use or exposure that a Fleet Manager or card issuer is
comfortable with for that card and customer.
“ControlMax alongside the
CSC Keyfuels Smart Card site network = Fuel Control”
.jpg)
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